Contractor Job Management
Software
The field service management and property maintenance software built for contractors who need complete visibility from survey to invoice. Standardise workflows, reduce admin and understand profitability on every job.
Full Job Lifecycle — One Platform
New Job
Survey & Scope
Ready to Book
In Progress
Ready to Invoice
Completed
New Job
Survey & Scope
Ready to Book
In Progress
Ready to Invoice
Completed
Designed Around Real Contractor Workflows
FlowSMRT isn't a generic project management tool. It's been shaped around the way trade contractors, field service teams and maintenance businesses actually operate.
General Maintenance
End-to-end job tracking for planned and reactive work across all your sites and clients.
Plumbing & Heating
Structured assessments, evidence capture and works tracking built around health and safety requirements.
Reactive Repairs
Log instructions, assign the right team and track completion with photo evidence — all from one platform.
Facilities Management
Manage multiple client portfolios, standardise assessment formats and report on profitability across your business.
Electrical Contracting
Schedule qualified engineers, log time on site and maintain a clear record of every job completed.
Planned Works Teams
Coordinate large programmes of work with structured booking, scheduling and in-progress monitoring.
Why FlowSMRT?
FlowSMRT is purpose-built for contractors. Spreadsheets and generic tools weren't designed for how you work.
Feature
FlowSMRT
Spreadsheets
Generic Software
Job Tracking
Survey Workflow
Schedule of Rates
Labour Cost Tracking
Profitability Reporting
Photo Evidence Capture
Role-Based Permissions
Built for Contractors
Schedule of Rates
Built In
Surveyors can select pre-priced Schedule of Rates items and quantities to instantly generate job values, improve consistency and reduce quoting time.
Faster Surveys
Select items, enter quantities, value is instant.
Consistent Pricing
Rates are pre-agreed — no manual errors.
Accurate Forecasting
Real cost data improves future estimates.
Reduced Admin
No more manual quoting spreadsheets.
SOR Line Items
3 itemsTotal Job Value Calculated Automatically
Operative Assigned
Booked directly from the job record
Hours Logged
Operative logs site time on their phone
Labour Cost Calculated
Using rates stored in staff profile
Job Profitability Updated
Margin recalculated automatically
Operatives never see labour rates or financial data — costs are calculated silently in the background.
Automatic Labour
Cost Tracking
Operatives simply log their time. FlowSMRT automatically calculates labour costs using rates stored securely within staff profiles — keeping financial data private while giving management full visibility.
- Labour cost calculated instantly from time logged
- Travel time tracked and costed separately
- Material costs captured alongside time entries
- Total job cost updated in real time
- No manual calculations needed
Common Problems. Smarter Solutions.
FlowSMRT is built to replace the workarounds contractors rely on every single day.
The Problem
Too much admin
FlowSMRT Solution
Automated workflows and job tracking
The Problem
Inconsistent surveys
FlowSMRT Solution
Standardised digital survey process
The Problem
Slow quoting
FlowSMRT Solution
Schedule of Rates pricing library
The Problem
Poor job visibility
FlowSMRT Solution
Live pipeline management dashboard
The Problem
Unknown profitability
FlowSMRT Solution
Labour and margin tracking per job
The Problem
Lost site evidence
FlowSMRT Solution
Photo and document capture on site
Know Your Profit
On Every Job
FlowSMRT doesn't just track jobs. It tracks the numbers that matter. Automatically calculate labour costs, material costs, survey values and profit margins across every job.
- Automatic labour cost calculation from operative profiles
- Compare estimated vs actual on every job
- Identify your most profitable clients and job types
- Margin dashboard across your full active pipeline
- Labour and material breakdown per job
Profitability Dashboard
● LiveRevenue
£124,000
This quarter
Labour Cost
£74,000
vs £78k estimated
Material Cost
£18,000
vs £20k estimated
Gross Profit
£32,000
+12% vs last qtr
Margin %
25.8%
Above target
Top Client
Midlands HA
£38k revenue
Revenue by Month
See FlowSMRT In Action
A purpose-built interface designed for both field operatives and office teams — on any device.
Active Pipeline
12 JobsFlat 14 Damp Works
In ProgressBlock A Electrical
Ready to InvoiceEstate Reactive Repair
Survey & ScopeBlock C Decoration
Ready to BookSOR Line Items
Assigned Operatives
James T.
Today
Sarah K.
Today
Mike P.
Fri 27
Revenue
£124k
Labour
£74k
Materials
£18k
Margin
25.8%
Monthly Revenue Trend
Built For Teams That Deliver Work Every Day
FlowSMRT works across every role — from the assessor in the field to the manager reviewing margins in the office.
Business Owners
Manage jobs, team members and profitability from a single platform built for how you actually work.
Operations Managers
Oversee team performance, access live job status and maintain a full audit trail.
Field Teams
Log reactive jobs fast, assign the right person and capture completion evidence on site.
Assessors
Conduct structured assessments with rate-based pricing, photos and findings — consistently every time.
Multi-Site Operators
Centralise multi-site operations, standardise workflows and report across your full portfolio.
Field Team Members
A simple mobile-first view for logging time, uploading photos and staying on top of your schedule.
Built from first-hand experience — not assumptions.
Data securely stored and role-protected.
Built By Someone Who
Has Done The Job
FlowSMRT was created from first-hand experience managing surveys, repairs, damp & mould projects, operatives and contractor workflows.
Rather than building generic project management software, FlowSMRT is being designed around the real challenges faced by contractors every day — the admin burden, the lack of visibility and the difficulty of tracking profitability on each job.
Built for Contractors
Every feature shaped around contractor operations.
Designed Around Real Workflows
No generic project management — built for the trade.
Developed Using Industry Experience
First-hand knowledge of surveys, repairs and damp works.
Connect FlowSMRT With Xero
Push completed jobs directly into Xero, generate invoices faster and keep financial records synchronised without duplicating data entry across multiple systems.
FlowSMRT
Completed Job
Auto-sync
Xero
Invoice Created
Invoice Creation
Push completed jobs and generate invoices directly from FlowSMRT.
Customer Sync
Keep client records aligned between your systems automatically.
Payment Tracking
Monitor payment status without switching between applications.
Reduced Double Entry
Enter data once in FlowSMRT — Xero stays up to date.
AI-Assisted
Estimating
FlowSMRT is being developed to help surveyors create scopes of work faster by analysing survey descriptions and suggesting Schedule of Rates items automatically.
Enter survey findings in plain language and let FlowSMRT suggest the right SOR items — reducing survey time and improving estimate accuracy across your team.
Faster Pricing
Suggested SOR items reduce survey time significantly.
Consistent Estimates
AI-guided selection improves pricing consistency across surveyors.
Reduced Admin
Less manual lookup and data entry during the survey process.
Improved Forecasting
Better scoping leads to more accurate job cost forecasting.
Client Portal
Give your clients a window into live job progress, evidence and performance — without the emails and phone calls.
Raise Jobs
Clients log new instructions directly through the portal.
Track Progress
Live visibility on job status from instruction to completion.
View Site Evidence
Access photos and survey documents as they are uploaded.
Download Reports
Export job summaries and completion certificates.
Monitor Performance
See key metrics, KPIs and SLA compliance at a glance.
Ready to Modernise
Your Workflow?
Join contractors moving away from spreadsheets, disconnected systems and manual reporting.